01
Instant Lead Response
Fires the moment a lead comes in
60 sec
First reply, automated
Every new enquiry, whether a form, a DM, or a missed call, gets a personalised SMS and email within a minute, day or night, with no staff involved.
How it works
We don't sell ads or one-off campaigns. We install a single connected system that answers leads, fills your calendar, and keeps members showing up. Here is exactly what we build, and what each part is designed to do.
The GymFlow performance guarantee · built into every engagement
Your system goes live within 14 days of access, or we refund your install fee in full. Then it responds to every lead in under 60 seconds and books at least 8 qualified consults from your existing leads within 30 days. If it doesn't, monthly billing pauses and we keep building at no extra cost until it does. The risk sits with us, not you.
Lead response time
<60s
from a 47-hour industry average
Follow-up touches
7+
most gyms stop at one
Coverage
24/7
nights, weekends, holidays
The build
The moment a lead comes in, the system is already replying. Every component below runs automatically, in sequence, without anyone on your team touching it.
01
Fires the moment a lead comes in
60 sec
First reply, automated
Every new enquiry, whether a form, a DM, or a missed call, gets a personalised SMS and email within a minute, day or night, with no staff involved.
02
Runs when a lead goes quiet
7+
Touches over 14 days
Leads who don't reply enter an automated SMS and email sequence that adds value each time and stops the second they book or respond.
03
Around every appointment
24h + 1h
Reminders before each slot
Automatic confirmations and reminders lift show rates, and a recovery message fires minutes after a missed slot to win the booking back.
04
The first 90 days of membership
Day 1–90
The highest-risk window
New members get a structured welcome and check-in sequence through the exact window where half of them would otherwise drop off.
05
Triggers on 10 days of inactivity
10 days
Inactivity trigger
When a member goes quiet, the system flags them and sends a personal re-engagement message, catching the cancellation before it happens.
06
Fires at the 30-day milestone
Day 30
The right moment to ask
Happy members are asked to refer someone at their 30-day mark, automatically, turning your existing base into your most trusted acquisition channel.
Next step
Book a 45-minute strategy call and we'll walk through exactly how each part of the system would map onto your gym, your leads, and your members.
No obligation · 45 minutes · A straight answer on fit